CEO Executive Assistant

Responsibilities:

• Organizes complex and specific travel plans, itineraries, and agendas; creates documents for meetings involving travel;
• Manages an incredibly busy calendar of appointments; completes expense reports; writes and prepares correspondence that is occasionally confidential; and completes other administrative tasks for the CEO. 
• Organizes, plans, and makes sure the CEO's schedule is followed. Creates mutually beneficial opportunities for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO's operational efforts.
• Become the primary point of contact for all internal and external stakeholders on all issues involving the CEO, even those that are very private or important.
• Establish priorities and choose the best course of action, recommendation, or response, using your judgment to take the CEO's style and organizational policy into account.
• Set priorities for questions and requests while resolving problems; make decisions and suggestions to enable smooth daily interactions.
• Researches, establishes goals and follows up on all issues and requests for information that are sent to the CEO, even those that are private or delicate.
• Decides on a suitable course of action, referral, or response.
• Provides the foundation for effective communication between the CEO's office and internal divisions; exemplifies leadership to keep senior management staff's credibility, trust, and support.
• Maintains keeping the CEO well-informed of impending obligations and responsibilities and follows up accordingly.
• This requires tight collaboration and effectiveness.
• Establishes relationships that are essential to the organization's performance and oversees a range of special projects for the CEO, some of which may have an influence on the organization.
• Completes crucial projects with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other duties that help the CEO operate the business efficiently.
• Coordinating internal resources with outside providers will ensure seamless project execution.
• Utilize risk management techniques to reduce project risks.
• Maintain communication with the client and any additional relevant parties.
• Establishing and ensuring the execution of efficient project communication plans.
• Maintain track of customer satisfaction during the project's transition.
• Prioritizes various requests; takes prompt, proactive action; and follows through on tasks until they are successfully completed, frequently under deadlines.
• Serves as the CEO’s administrative liaison.
• Assists board members with making necessary arrangements for travel.
• Provide hospitality to all guests and help to create a welcoming environment.
• Ensures that the CEO's profile is maintained consistently and responds to inquiries about the CEO and the organization.

Requirements:

• Bachelor’s degree or equivalent experience.
• 5-10 years of experience assisting C-level executives
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• A high level of professionalism is required while interacting with various groups of people, such as board members, senior executives, employees, community leaders, funders, and sponsored partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Excellent organizational and time-management skills
• Strong communication skills, both written and verbal
• Ability to work independently and manage competing priorities with little or no guidance.
• Able to handle sensitive material with the utmost integrity and discretion.