Our client vision is to be the world’s best performing snacks-led powerhouse, unleashing the full potential of their differentiated brands.
Powered by their strategy to Differentiate, Drive & Deliver, they are a leading company in global snacking, international cereal and noodles, and North America frozen foods, with iconic, world-class brands and strong underlying growth momentum and profitability.
Our client purpose is to create better days and a place at the table for everyone through their trusted foods brands.
As part of this purpose, they are committed to advancing sustainable & equitable access to food by creating Better Days for 4 billion people by the end of 2030.
Responsibilities:
Administrative Support:
- Manage and maintain the GC and CIO’s schedules, including coordinating meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle incoming and outgoing communications on behalf of the GC and CIO.
- Organize and maintain electronic and paper files, ensuring confidentiality and compliance with legal requirements.
Project Management:
- Assist in the planning, execution, and monitoring of departmental projects and initiatives.
- Coordinate with cross-functional teams to ensure timely completion of tasks.
- Track and report on project progress, addressing any issues that arise.
Legal Support:
- Conduct legal research and compile data for legal documents and reports.
- Assist with the preparation, review, and filing of legal documents.
- Manage and organize legal files and records.
IT Support:
- Assist in coordinating IT-related projects and initiatives.
- Serve as a liaison between the IT department and other departments, facilitating effective communication.
- Help in organizing IT documentation and managing IT asset inventory.
Meeting Coordination:
- Schedule, organize, and prepare materials for meetings, including board meetings, executive meetings, and departmental meetings.
- Take minutes and follow up on action items as needed.
Budget and Expense Management:
- Assist in managing departmental budgets, tracking expenses, and processing invoices.
- Prepare expense reports for the GC and CIO.
Requirements:
- Bachelor’s degree in Business Administration, Legal Studies, Information Technology, or a related field.
- Minimum of 7 years of experience in an executive assistant role, preferably within Legal and/or IT departments.
- Strong understanding of legal terminology, procedures, and IT systems.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving skills and the ability to work independently and as part of a team.
- Demonstrated ability to manage multiple priorities and meet deadlines.