Executive Assistant- Legal & IT

Our client vision is to be the world’s best performing snacks-led powerhouse, unleashing the full potential of their differentiated brands.

Powered by their strategy to Differentiate, Drive & Deliver, they are a leading company in global snacking, international cereal and noodles, and North America frozen foods, with iconic, world-class brands and strong underlying growth momentum and profitability.

Our client purpose is to create better days and a place at the table for everyone through their trusted foods brands.

As part of this purpose, they are committed to advancing sustainable & equitable access to food by creating Better Days for 4 billion people by the end of 2030.

Responsibilities:

Administrative Support:

• Manage and maintain the GC and CIO’s schedules, including coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications on behalf of the GC and CIO.
• Organize and maintain electronic and paper files, ensuring confidentiality and compliance with legal requirements.

Project Management:

• Assist in the planning, execution, and monitoring of departmental projects and initiatives.
• Coordinate with cross-functional teams to ensure timely completion of tasks.
• Track and report on project progress, addressing any issues that arise.

Legal Support:

• Conduct legal research and compile data for legal documents and reports.
• Assist with the preparation, review, and filing of legal documents.
• Manage and organize legal files and records.

IT Support:

• Assist in coordinating IT-related projects and initiatives.
• Serve as a liaison between the IT department and other departments, facilitating effective communication.
• Help in organizing IT documentation and managing IT asset inventory.

Meeting Coordination:

• Schedule, organize, and prepare materials for meetings, including board meetings, executive meetings, and departmental meetings.
• Take minutes and follow up on action items as needed.

Budget and Expense Management:

• Assist in managing departmental budgets, tracking expenses, and processing invoices.
• Prepare expense reports for the GC and CIO.

Requirements:

• Bachelor’s degree in Business Administration, Legal Studies, Information Technology, or a related field.
• Minimum of 7 years of experience in an executive assistant role, preferably within Legal and/or IT departments.
• Strong understanding of legal terminology, procedures, and IT systems.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and the ability to work independently and as part of a team.
• Demonstrated ability to manage multiple priorities and meet deadlines.