Office/Admin Executive

Posted 1 month

Skills
Environmental Excel MS Office Facility Maintenance PowerPoint Presentations Contract Building Management Upkeep Well Versed Procurement Queries Receiving SLA Taking Care
Functions
Administrative
Industries
Facilities Services, Retail, Information Technology and Services, Information Technology and Services

Description

Responsibilities:

  • Responsible to manage regional offices in UAE as per organization standards. Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
  • Responsible for Office administrative, Lease, Vendors Contract, facility maintenance, HK, and Pantry are taken care of as per Standard and Procedure.
  • Ensuring prompt response extending to the calls & emails internally to the employees and for all the business queries which we are receiving from external companies & Govt entities.
  • Ensuring regular walk thru been carrying in the facility to ensure the upkeep of office maintenance and standard. Ensuring all immediate needs are being addressed within define SLA time
  • Extending all best support to the regional business teams & employees internally and working together to enhance the facilities service to attain the best outcome.
  • Ensuring end-to-end arrangements are taken care of appropriately during Management Team & Senior delegates visit, Clients, Customers, Regional Business meetings & reviews.
  • Ensuring all Key licenses are properly maintained with validity for all offices, and records are well maintained.
  • Taking care of Vendor empanelment and involved in cost negotiation, and further working with the Procurement team internally for contract closure.

Requirements:

  • Fair knowledge about UAE Building Management, Licenses, Immigration, Key local norms, etc.
  • Should be a good team player and extending all positive support with respect to all subordinates in the team.
  • Ensures the subordinates are performing correctly, efficiently, and effectively.
  • Well-versed in MS Office, Excel, PowerPoint presentations, reports….etc.
  • Well-versed in English and Arabic language.